BYLAWS GUNSTON MANOR PROPERTY OWNERS ASSOCIATION
Revised November 6, 1999

Article 1 Name

The name of this organization shall be GUNSTON MANOR PROPERTY OWNERS ASSOCIATION. This is the successor in interest to all previous entities referred to as the governing body of Gunston Manor subdivision.

Article 2 Purpose

To promote the interests of the majority of its members; to undertake such community activities as the members may designate; and for the acquisition, disposition, and management of the common property of the Gunston Manor Property Owners Association.

Article 3 Membership and Voting

Active membership in this Association shall be open to property owners or residents of Gunston Manor who are in good standing as dues-paying members.

A member household is allowed two (2) votes.

Any questions on voting rights shall be deferred to the Board of Governors for a ruling. Requests for absentee ballots or for proxy voting rights must be submitted to the Board of Governors five (5) days before the election or meeting where the absentee ballot or proxy is to be exercised.

Article 4 Officers

The officers of the Association shall consist of a president, a vice president, a secretary, and a treasurer whose duties shall be those usually pertaining to their respective offices and such further duties as may be defined by resolution of this Association. The officers of this Association shall be elected to serve for one year and shall be eligible for re-election, but shall not serve in the same Position for more than two consecutive terms.

Residents who are not property owners shall not be eligible to be officers in this Association.

Article 5 Board of Governors

Section 1. The management of this Association shall be vested in a Board of Governors, consisting of the four officers, three governors, and the immediate past president (who shall serve for a one year term). The governors shall serve for three years, except that at the first meeting of this Association there shall be elected one member to serve for one year, one member to serve for two years, and one member to serve for three years, and, thereafter, one member shall be elected each year to fill the maturing vacancy. Only one person from a family shall be a member of the Board of Governors.

Section 2. Vacancies on the Board of Governors shall be filled at the next regular Association meeting to fill out the un-expired terms of such vacancies. Candidates for any vacancies shall be nominated by the nominating committee.

Section 3. The Board of Governors shall meet at least once a quarter or as necessary at such time and place as said Board shall determine. Any member of the Association may attend any Board meeting.

Section 4. Special meetings of said Board may be called by the President or at the request of two members of said Board. The President shall also convene said Board at the request in writing of five members of the Association, and such meeting shall be held not less than three days or more than ten days from the date of said request. The Secretary shall notify each member of said Board at least three days prior to said meeting.

Section 5. The Board of Governors shall be-vested with full authority to act for said Association and in its name and shall carry out any resolution or instructions as may be passed by the Association at any regular or special meeting. In addition, the Board of Governors has the authorization to involve any government entity to resolve issues that affect the health and safety of the community.

Section 6. An Annual Budget shall be prepared by the Board of Governors and submitted to the membership at the Annual Meeting. No individual expenditure in excess of $500 (five hundred dollars) not included in the approved budget shall be authorized by the Board.

Section 7. Any officer or governor may be removed by a 2/3 vote of the Association, for good cause, after notice and opportunity to be heard.

Article 6 Elections

Section 1. The officers and Board of Governors shall be elected at the annual meeting of this Association.

Section 2. The order of election shall be President, Vice President, Secretary, Treasurer, Board of Governors and Nominating Committee.

Article 7 Meetings

Section 1. The annual meeting of this Association will be held at the Gunston Manor Community Center on the first Wednesday in December at 7:30 p.m. unless the Board of Governors announces a different date. At this time the officers and members of the Board of Governors shall be elected by and shall take office January 1st.

The membership shall establish the policies and procedures of the Association and approve the annual budget. The fiscal year of the Association shall be from January 1 to December 31st. In addition, the membership shall approve all expenditures over $500 not in the annual budget.

Section 2. Quarterly meetings of the Association will be held. These meetings shall be held on the first Wednesday at 7:30 p.m. in the months of March, June, and September, unless a different date and time is announced by the Board of Governors.

Section 3. Special meetings of said Association shall be called by the President at the request of a majority of the Board of Governors or at the request in writing of fifteen (15) members of this Association, and such meetings shall be held not less than ten (10) days nor more than twenty (20) days from the receipt of said request. The Secretary shall notify each active member of said Association at least ten (10) days prior to said meeting.

Article 8 Membership Dues

Section 1. Annual membership dues shall be fixed each year by the Board of Governors and presented with the budget at the annual meeting, unless otherwise established by resolution of the Association membership. These dues cover the period January 1 through December 31st each year.

Section 2. Said dues shall be due and payable on the first day of January of each year.

Section 3. Senior citizens (age 60 and over) may or may not pay dues but shall retain full membership privileges.

Section 4. Property owners are responsible for paying dues. Dues for new residents will be prorated by quarter.

Article 9 Funds

The Treasurer of this Association shall collect all dues, contributions, miscellaneous income, and receive all monies and shall keep the funds so received in such bank or banks as the Board of Governors shall designate. The Treasurer shall withdraw such funds only by direction of the Board of Governors by checks countersigned by the President of said Board. The Treasurer shall serve as Chairperson of the Budget Committee; and shall submit the names and addresses of paid members to the Secretary of this Association. The Treasurer shall furnish a bond in such sum as the Board of Governors shall determine, the cost of said bond to be paid from the funds of this Association

Article 10 Nominating Committee

Section 1. The Nominating Committee shall consist of three (3) members, all of whom shall be elected by the Association at the annual meeting to serve for the ensuing year. The Chairman of the Nominating Committee will be chosen by the members of this committee.

Section 2. The Nominating Committee shall receive nominations for consideration from Association members up to fourteen days (14) prior to the annual meeting or for a special election to fill a vacancy. In addition, nominations may be made from the floor of said meeting.

Section 3. The Nominating Committee shall provide the Secretary with its slate of candidates in time for its inclusion in the notice of the meeting.

Article 11 Audit

The Board of Governors shall appoint two active members of the Association who do not hold any office who shall act as auditors and who shall audit the books of the Treasurer during the month of November and shall submit a report of their findings to the annual meeting of the Association.

Article 12 Committees

Section 1. The President of the Association with the approval of the Board of Governors shall appoint the Chairman of the following standing committees from the active membership. Each committee shall consist of at least three members, the chairperson and two members of the Association who shall serve at the discretion of said Board. The Board of Governors shall appoint such other committees as may be necessary.

  1. Welcome
  2. Property Management
  3. Fund Raising
  4. Social
  5. Budget

Section 2. The Welcome Committee shall be responsible for contacting new residents to Gunston Manor to inform them of the Association and to encourage their participation and attendance in the affairs of the Association.

Section 3. The Property Management Committee shall be in charge of the Association property, and shall supervise its maintenance, and use. In addition, the committee shall recommend ideas for maintaining and improving Association property.

Section 4. The Fund Raising Committee shall recommend and execute fund raising efforts for specific projects as approved of the Association.

Section 5. The Social Committee shall be in charge of the social activities at Gunston Manor, provide such entertainments, socials, receptions and other events as it shall deem best fitted to promote the social spirit and welfare of Gunston Manor. They shall see that news of the several social activities and other events of Gunston Manor are given appropriate publicity.

Section 6. The Budget Committee shall consists of five (5) members, the Treasurer, Chairman, the Fund Raising Chairperson, the Property Management Chairperson, the Social Committee Chairperson, and one other member. The Budget Committee shall prepare a budget of the necessary and proposed expenses and submit the same to the Board of Governors.

Section 7. The Board of Governors shall have the power to increase the number of persons to serve on any committee at their discretion.

Section 8. The duty of the committees herein provided for may, at the discretion of the Board of Governors, be altered and changed from time to time and each committee shall receive and care for such matters as may be referred to it by the Board of Governors. Any and all of said committees may be abolished by vote of the Association at any meeting without amendment to the Bylaws.

Article 13 Notices

The Secretary shall notify all members of the Association of all meetings at least ten (10) days prior to such meetings.

Article 14 Quorum

Twenty-five percent of active members shall constitute a quorum of this Association and five shall constitute a quorum of the Board of Governors. Article 15 Amendments

Proposed amendments of these Bylaws may be submitted by any member of the Association or by the Board of Governors, provided a copy of the amendment(s) is sent to each member of the Association at least ten (10) days prior to the date on which they are to be voted on. A vote of two-thirds of the active members present at such meeting shall be required to pass said amendments.

Article 16 Rules

The rules contained in the current edition of ROBERTS RULES OF ORDER shall govern the Association in all cases in which they are applicable and in which they are not inconsistent with the Bylaws of this Association.

Article 17 Trustees

Two members shall be elected to serve as Trustees of the Gunston Manor Property Owners Association for the purpose of property transactions for the Association. These members shall be resident property owners and shall serve for life, until they become disabled, are removed, resign, or until they are no longer Gunston Manor resident property owners. A Trustee could be removed by a vote of 2/3 of the active membership.

Note: A copy of these by-laws will be available to all property owners.